Purpose of the role:
The role is to handle the daily administrative work in the office to ensure the smooth operation of the office.
Key tasks:
1) Provides overall support and project management in office relocation, including new office search, renovation, equipment purchase etc.
2) Maintaining an efficient filing system
3) Coordinates and negotiates with the suppliers to delivered services (i.e. business trip, accommodation),
4) Support extensive travel, accommodation and other logistics arrangement (eg: car pick-ups etc.) for internal staff and external guests
5) Coordinates and organizes meetings, other department activities and functions
6) Coordinate meeting room bookings and set up and restoration of meeting rooms
7) Manage audio equipment and other general office automation; assist in managing the Asset Register inventory
8) Assist to handle and follow up the applications for visitors from other countries.
9) Oversee office supply purchasing and inventory
10) Secretarial Service for Managers
11) Other administrative support
12) Any other tasks assigned by the supervisor/manager.
Applicants should include a CV in English to recruitment.china@macmillan.com in the subject of “CEN1569+ admin assistant (上外BBS)".